Job Description

This is a hybrid role based in Michigan. About the Role The Space & Occupancy Planner I maintains accurate space, occupancy, and headcount data, supports portfolio planning across the global real estate portfolio, ensures IWMS accuracy and data governance, coordinates annual audits, and provides space support across major regional hubs and headquarters. Responsibilities Maintain accurate space, occupancy, and headcount data within the IWMS and ensure updates follow established governance and naming conventions Conduct routine data reviews and validations, confirming accuracy of space assignments, business group coding, seat allocations, and occupancy classifications Upload and manage architectural drawings and updates; review plans to ensure alignment between as built plans and IWMS data Support the annual global space audit cycle by coordinating with site contacts, verifying data submissions, tracking progress, and resolving discrepancies Provide guidance and support to site contacts to ensure consistency and compliance with audit and data standards Assist with space requests and move/churn activities by preparing basic test fits and seating plans, validating capacity, and documenting changes Serve as a primary planning and data support contact for assigned region(s), including headquarters operations Update IWMS to reflect completed moves and space changes, track requests, follow ups, and approvals Participate in stakeholder meetings, capture follow ups, and communicate status updates and deadlines Identify and recommend opportunities to streamline audit workflows, IWMS processes, and data validation steps Collaborate with Facilities, Workplace, PMO, and Technology partners to support space planning updates and data accuracy Support SOP and template updates, ensuring repeatable and scalable processes across planning and audit activities Qualifications Bachelor’s degree in a relevant field (e.g., Architecture, Interior Design, Facilities/Real Estate, Engineering, Workplace Strategy, Business Analytics, or related discipline) Strong proficiency in Microsoft Office suite, including Excel (pivot tables, lookups, formulas), PowerPoint, Word, and Teams Ability to read and interpret architectural drawings; familiarity with AutoCAD or Revit and basic space planning concepts preferred Understanding of workplace terminology, space classifications, occupancy models, and furniture/fixture layouts Experience working in an IWMS/CAFM platform (Planon preferred; Serraview, Tririga, Archibus, Manhattan, or similar is beneficial) Strong analytical, problem‑solving, and critical‑thinking skills, with the ability to validate data, identify discrepancies, and apply logic to space and occupancy scenarios Highly organized and detail‑oriented, with the ability to maintain accurate data, documentation, and workflow tracking Demonstrated ability to manage multiple priorities, meet deadlines, and support structured governance processes Strong interpersonal and communication skills, including the ability to coordinate with site contacts and internal partners across regions and functions Benefits Employees and their families are provided options for employer‑subsidized medical benefits including RX, dental, vision, and employer‑paid basic life/AD&D insurance and short‑term/long‑term disability. Employees may enroll in the company’s 401(k) plan with an employer match. Benefits include 10 days of sick leave, a minimum of 15 days vacation annually, and 10 paid holidays plus two personal flex days. Certain senior‑level roles are eligible for unlimited time off. New parents receive up to twelve weeks (for birth parents) or four weeks (for non‑birth parents, including adoptive/foster) of paid parental leave after successful completion of 90 days of employment. Employees may be eligible for additional benefits under applicable state law. Bonus This position is eligible for an annual bonus based on company and individual performance. Salary Location: Kalamazoo, Michigan. Approximate salary range: $76,835.00 to $88,000.00. Individual pay is determined by work location and additional factors such as skills, experience, and education. Colliers International provides equal employment opportunity to all persons. No employee or applicant for employment will be discriminated against because of race, creed, origin, marital status, sexual orientation, age, or any other characteristic protected by law. Applicants must be authorized to work in the United States on a full‑time basis. No work‑visa sponsorship will be provided. #J-18808-Ljbffr

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