Job Description

Job Description

Job Description

Ascension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.

We are proud to partner with a highly respected and well-established personal injury law firm in Downtown Miami that is recognized for aggressively advocating on behalf of injured clients and securing exceptional results. The firm is passionate about making a meaningful impact for individuals affected by negligence and is seeking a dedicated Legal Assistant to support its busy and dynamic litigation team.

Position Summary

The Legal Assistant will provide administrative and legal support to attorneys and paralegals handling plaintiff-side personal injury matters. This role requires exceptional organizational skills, attention to detail, and the ability to thrive in a fast-paced environment while maintaining a client-focused approach. The ideal candidate is proactive, professional, and experienced in supporting high-volume personal injury cases from intake through resolution.

Key Responsibilities

• Provide day-to-day administrative and legal support to attorneys and paralegals
• Open and maintain client files, ensuring all documentation is accurate and up to date
• Draft, proofread, and prepare legal correspondence and case-related documents
• Coordinate scheduling for depositions, mediations, hearings, client meetings, and IMEs
• Communicate professionally with clients, insurance adjusters, healthcare providers, and court personnel
• Assist with obtaining medical records, billing records, and other case-related documentation
• Manage attorney calendars, deadlines, and court filing schedules
• Prepare and organize exhibits, discovery materials, and trial binders
• Maintain detailed case notes and update case management systems regularly
• Ensure compliance with court rules, filing procedures, and internal deadlines
• Provide exceptional client service and maintain confidentiality at all times

Qualifications

• 4+ years of experience as a Legal Assistant in personal injury law preferred
• Knowledge of Florida court procedures and e-filing systems strongly preferred
• Excellent organizational and multitasking skills with strong attention to detail
• Strong written and verbal communication skills
• Proficiency with Microsoft Office Suite and case management software (e.g., Needles, Clio, SmartAdvocate)
• Ability to work efficiently in a fast-paced, team-oriented environment
• Professional demeanor with a client-first mindset
• Bilingual in English and Spanish highly preferred

Benefits

• Competitive salary commensurate with experience
• Health, dental, and vision insurance
• Paid time off and firm holidays
• 401(k) with firm contribution
• Collaborative and supportive team environment
• Modern office located in Downtown Miami

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