Job Description

• Location: New York, New York
• Type: Direct Hire
• Job #938
• Salary: $107,000

Office Administrator

ORGANIZATION: Top Ranking U.S. Based Law Firm


LOCATION: New York, NY


COMPENSATION & BENEFITS: Base salary up to $145K, medical, dental and vision coverage, 401(K) with employer match, Flexible Spending Account, Paid Time Off and Bonus Eligible!


RESPONSIBILITIES:

• Manage the day-to-day operations and administrative functions of the New York office
• Serve as point of contact for building management and staff to address maintenance needs
• Oversee office operations, including facilities, office services, reception, secretaries, and executive assistants
• Manage office supply and equipment inventory tracking; perform vendor cost analysis
• Produce productivity and headcount statistics for the month
• Manage payroll and vendor expense management
• Manage maintenance of all pantries and kitchen equipment throughout the office
• Point of contact for employee relations, orientation and training
• Track and process expense reports, reimbursements and check requests
• Perform bank reconciliations and weekly cash reporting and prepare annual firm budget
• Manage and oversee budget and invoice processing for catering, equipment and services
• Supervise administrative staff, facilities and office services
• Assist with planning and execution of office events
• Design and implement initiatives and programs to drive cultural change and engagement
• Audit the online conference room booking system
• Participate in monthly meetings with Partners and Office Leadership to discuss improvements and/or changes

QUALIFICATIONS:

• Bachelor's degree required
• Minimum of 7+ years of office management or related supervisory and/or managerial experience in a fast-paced, corporate environment; law firm environment preferred
• Proficiency in Microsoft Word and Excel, QuickBooks a plus
• Ability to learn computer software quickly and independently
• Flexibility and willingness to perform a wide range of tasks extending beyond routine expectation
• Client service focus and excellent leadership skills
• Desire to be challenged and to take on additional responsibilities
• Ability to communicate effectively, dispassionately and diplomatically
• Strong attention to detail
• Ability to collaborate smoothly with many other people and departments
• Very strong customer service skills
• Interest in solving problems and trying new approaches
• Ability to complete jobs in a timely manner and meet deadlines
• Ability to organize/prioritize work, perform multiple tasks simultaneously and delegate work effectively
• Ability to handle confidential matters
• Ability to remain calm and function under pressure

Job Tags

Work at office, Flexible hours

Similar Jobs