Job Description

Marketing Administrative Assistant

This role is open to candidates based in LATAM, Africa, and Eastern Europe. Candidates must be available to work during U.S. business hours aligned with the client's time zone as this role supports U.S.-based clients.

Our client is seeking a highly organized Marketing Administrative Assistant to provide day-to-day administrative support while coordinating social media posting across multiple client accounts. This role combines administrative operations with social media scheduling and AI-assisted content workflows, making it ideal for someone who is proactive, detail-oriented, and comfortable managing multiple priorities in a fast-paced marketing environment.

Role Overview

The Marketing Administrative Assistant will provide administrative support to account managers while managing social media posting calendars, scheduling approved content, writing platform-specific captions, and leveraging AI tools to improve efficiency. The role requires strong organizational skills, attention to detail, and the ability to maintain high-quality work across multiple client accounts.

Location

Fully Remote (Work from Home) | 9:00 AM - 5:00 PM EST

Key Responsibilities

Administrative Support

• Provide day-to-day administrative support to account managers.
• Manage inboxes and draft professional email communications.
• Complete account buildouts and maintain organized client records.
• Track projects, deadlines, and workflows using ClickUp.

Social Media Posting & Scheduling

• Build monthly posting calendars using approved content.
• Schedule content across Facebook, Instagram, TikTok, YouTube, Google Business Profile, LinkedIn, and X.
• Manage content scheduling through Hootsuite.
• Ensure posting calendars are accurate and completed on schedule.

Caption Writing & Brand Voice

• Write engaging, platform-specific social media captions.
• Adapt messaging to each client's brand voice and audience.
• Tailor captions based on platform best practices.
• Learn each client's business before creating content.

AI-Powered Workflow

• Utilize AI tools to develop content plans and draft captions.
• Write and refine AI prompts to improve output quality.
• Review, edit, and quality-check AI-generated content.
• Leverage AI to improve workflow efficiency without over-relying on automation.

Collaboration & Quality

• Collaborate with account managers and content teams.
• Participate in internal meetings as needed.
• Ensure calendars, captions, and deliverables are accurate and review-ready.
• Maintain high standards for organization and quality control.

Qualifications Experience

• Prior experience in an administrative or virtual assistant role.
• Experience supporting marketing, social media, or account management teams is preferred.
• Experience building social media posting calendars or using scheduling platforms is a plus.
• Experience writing captions or content across multiple social media platforms is a plus.
• Experience managing multiple clients, projects, or deadlines simultaneously.

Qualifications Skills

• Strong administrative and organizational skills.
• Strong written communication and caption writing skills.
• Experience using AI tools for content creation and workflow efficiency.
• Proficiency with Google Workspace.
• Familiarity with ClickUp.
• Familiarity with Hootsuite.
• Understanding of Facebook.
• Understanding of Instagram.
• Understanding of TikTok.
• Understanding of YouTube.
• Understanding of Google Business Profile.
• Understanding of LinkedIn.
• Understanding of X (Twitter).
• Strong attention to detail.
• Ability to manage multiple priorities simultaneously.

What Success Looks Like

• Administrative tasks are completed accurately and on time.
• Social media calendars are consistently organized and published on schedule.
• Captions accurately reflect each client's brand voice.
• AI tools improve workflow efficiency while maintaining content quality.
• Account managers receive reliable operational support across multiple client accounts.

Opportunity

This is an opportunity to support a growing marketing team by combining administrative operations with social media coordination. The Marketing Administrative Assistant will play a key role in improving operational efficiency while helping clients maintain a consistent and engaging social media presence.

Application Process:

To be considered for this role these steps need to be followed:

• Fill in the application form
• Record a video showcasing your skill sets

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